GSICS Annual Meeting 27 February - 03 March 2023

- Logistics information from local host (GCC)

Agenda Sheet

Actions Sheet

Logistics

1. Attending the meeting in person at the NCWCP:

1.a. Invitation Letter
If you need an invitation letter or support for a visa application, please send an email to Lawrence.E.Flynn@noaa.gov . Provide specific information on who should be invited (name, GSICS role), to whom the letter should be addressed, and whether it can be an informal email or should be signed pdf on NOAA letterhead. For information about entering the United States, please refer to the U.S. Department of State web site (https://travel.state.gov/content/travel.html) and U.S. Transportation Security Administration web site (https://www.tsa.gov/)

1.b. Local Transportation
The NCWCP is located in College Park MD USA. There is a free University of Maryland Shuttle from the College Park Metro station to the NCWCP – Route #109 – running from 6-9AM and 3-6PM.
College Park Metro Information: College Park-U of Md | WMATA

#109 Route Map: River Road | UMD DOTS

#109 Schedule Times: River Road | UMD DOTS
You can also get there by taking a 1.3 km walk from the metro station.
There is a “Rte #1 Ride” bus that can get you around College Park for $1.25 a ride.
It has a stop at the College Park Metro station.

1.c. Visitor Access
If you are not a US citizen or permanent resident (US Passport or Green Card holder), then you will need to be registered as a short-term visitor with a NOAA sponsor. Contact Lawrence.E.Flynn@noaa.gov to arrange to securely provide the personal information listed below:
First Name Middle Name Last Name*
Title*
Gender**
DOB MM/DD/YYYY
Country of Birth Town/City, State/Province of Birth***
Country of Residence Citizenship Passport #*** :
For Foreign Attendees: If you are attending in person, then you will need to show your passport to enter the outer gate of the facility each day.
For US attendees: US attendees will need to show a driver’s license, passport, Green Card or US Government ID (e.g., a CAC card) each day.

1.d. COVID

The US Center for Disease Control (CDC) tracks statistics on the prevalence of COVID on a county-by-county basis. The NCWCP is located in Prince George’s County. You can find current statistics at

The NCWCP rules are in the attached “NOAA COVID-19 … Mitigation Measures” Document. Notice that if the county level rises to “High” then mask usage will be required rather than just recommended. We will have a supply of rapid COVID tests on site.

The US is seeing a rise in COVID cases from the Omicron XBB.1.5 variant:

Refreshments (coffee, etc.) will be provided in the morning and at breaks. The current plan is to have an option to have box lunches purchased on site (~$12). There is a sandwich shop in the NCWCP and they will have someone present in the morning to take orders and then deliver them at the lunch break. Attendees can also visit the shop at lunch time for a larger set of menu options, or travel off-site. If there is enough interest, we can try to arrange a no-host meeting dinner one night. We will need to arrange carpools for it.
1.f. Field Trip to the National Air & Space Museum

I (Larry Flynn) have reserved 12 free tickets for entry to the Air & Space Museum on Wednesday at 1:00PM. Participants who are not attending the afternoon session on that day can sign up to take the Metro to the Mall and visit the museum. Since I need to go along, there are 11 slots available. I will sign tourists up on a first-come first listed basis. If there is sufficient interest we could try to get more tickets for Wednesday or another afternoon.

1.g. Hotels

We have not made any agreements with specific hotels. Check with your hotel to see if they offer a shuttle service to a Metro system station.

2. Remote Attendance and other Information.
2.a. Agenda
The Meeting Agenda is still in draft form but can be found with the link at http://gsics.atmos.umd.edu/bin/view/Development/Gsicsannualmeeting2023
2.b. Remote Access
We currently plan to use WebEx for the meeting sessions.
Let me know as soon as possible if this is not a good platform for your agency.
Webex session information for remote attendance will also be provided at the meeting site given above.

3. Presentations

3.a. Agency report format
The agency reports will be pre-recorded 10-minute PowerPoint presentations covering the most significant information with other material in backup slides. These will be presented on Tuesday. There will be three minutes for questions and discussion and two minutes for transitions. Questions can be submitted and answered through the chat during the talk. Agencies will also be expected to submit State-of-the-Observing System Reports (SOSR) after the meeting. The Agency Report and SOSR templates are attached.
1.b. Posters

We will not have a dedicated poster session. Attendees are invited to bring posters which will be placed on the walls of the meeting room and can be viewed and discsussed during breaks, lunch and before and after the meeting sessions. Please send an email with the title of your poster to Lawrence.E.Flynn@noaa.gov .
1.c. Breakout Sessions for GDWG and GRWSubG

The GSICS Data Working Group and the Subgroups of the GSICS Research Working Group will hold breakout sessions primarily on Wednesday and Thursday with some possibility of the UVN Spectrometer Subgroup or the Space Weather Subgroup meeting on Tuesday afternoon. Anyone interested in presenting in a breakout session should contact the appropriate organizers: GWDG ( Kamal.Ray@imd.gov.in / Manik.Bali@noaa.gov ), GRWG IR Subgroup ( Likun.Wang@noaa.gov ), GRWG MW Subgroup ( LuQf@cma.gov.cn / Quanhua.Liu@noaa.gov ), GRWG Space Weather Subgroup ( TNagatsu@nict.go.jp ), GRWG Vis/NIR ( David.R.Doelling@nasa.gov , TStone@usgs.gov ), and UVN Spectrometer Subgroup ( Lawrence.E.Flynn@noaa.gov ). Presentations may be in MS PowerPoint of PDF formats.

4. Closing / Cross Cutting Session on Friday

4.a. Report Out and Actions
GDWG and GRWG chairs should prepare a report out for the Friday sessions covering important results, action items, and plans for monthly meetings or research workshops for the coming year. 4.b. Hosting Next Year’s Meeting

Proposals for hosting next year’s meeting will be entertained in the Friday session. 4.c. Chairs and Members

Changes and nominations for Group and Subgroup chairs will also be on the agenda.
4.d. Outreach, Collaboration and Users’ Workshop

Topics will include discussion on GSICS / CEOS collaboration, and proposals and suggestions for possible user outreach activities or technical workshops.
Topic revision: r5 - 10 Jan 2023, ManikBali
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